Paris 2024 Olympic Games: steps to help ensure business continuity

With the Paris 2024 Olympic Games almost upon us and the prospect of very high visitor numbers affecting travel in Greater and Inner Paris, the Institut Pasteur management team would like to remind you a raft measures whose purpose is to: help employees get to work; support units with working arrangements; and guide any adjustments to working hours during the Olympics.

 

These special measures seek to ensure business continuity at the Institut Pasteur (research, logistics, security, food service, etc.). They shall apply throughout the fortnight of the Olympic Games, from July 26 to August 11, and are aimed at Institut Pasteur staff experiencing difficulties getting to campus. The unit heads will be responsible for their implementation.
 
In terms of general measures, each unit is urged to:

•    Plan periods of essential attendance and leave for each member, as usual, to ensure that arrangements meet operational requirements.
 
•    Facilitate a hybrid format for working meetings.
 
•    Where possible, avoid overburdening research support teams, such as the animal facility and culture media preparation department, during the fortnight of the games.

A number of special measures regarding the organization of working hours are proposed to allow for anticipated issues in terms of overloaded public transport networks and traffic restrictions for vehicles. Unit heads shall also be responsible for implementing these measures:
 
•    For employees whose roles are eligible for home working: special arrangements for home working will be put in place, enabling them to work up to 4 days from home per week (to be entered in the HR portal as ‘télétravail exceptionnel’ (home working under special circumstances)), subject to approval from their line managers.
 
•    If necessary, employees will also be able to work half-days from home, and thus e.g. come into work in the morning and work from home in the afternoon (to be entered in the HR portal as ‘télétravail exceptionnel’ (home working under special circumstances).
 
•    Campus opening hours will be extended to allow access between 6am and 9pm, enabling staff to arrive and leave at times outside their usual working hours (exemption from the tailored flexitime framework). This adjustment shall apply both to the campus on rue du Docteur Roux and the Hearing Institute on rue de Charenton.
 
•    The campus on rue du Docteur Roux will be accessible by vehicles from 6am (provided they are registered in the Easy welcome parking app) via the entrances at 25 and 28 rue du Docteur Roux.
 
•    In these exceptional circumstances, allowances will be made in relation to arrival and departure times.

 

Visit the dedicated area on ePasteur

A space dedicated to measures and news related to the Paris 2024 Olympic Games is available on the ePasteur intranet.

In this space, you will find :

• general measures and working time arrangements planned by Institut Pasteur

• frequently asked questions on this topic

• all the useful links you need to get informed and plan your travels