Your new Coupa procurement portal, available on Monday January 20, 2025

Prepare for the changeover...
 
•    Until the evening of January 7, 2025: you can keep using the current procurement portal to fill your carts – orders will still be accepted. However, you are invited to plan your purchases as far in advance as possible between now and the end of 2024, so that they can be delivered on time.

•    From January 8 to 19, 2025 in the evening: you will no longer be able to create a shopping cart using the current tool. The aim of this technical measure is to make sure that all orders placed before January 8 have been carried over to Coupa. For perishable items ordered on a just-in-time basis that cannot be ordered in advance, an exceptional order procedure will be in place between January 8 and 19, 2025. If you think that you are likely to need to place exceptional orders, we would ask you to contact Vincent Scholent (vincent.scholent@pasteur.fr) from the financial flow support team now.

... and learn how to use Coupa
 
•    An in-person training session for unit assistants and support staff will be held during the weeks of January 6 and 13. It will be open to 136 people. Invitations were sent out this week.

•    For other staff members, two training webinars, in person and online, will be held on January 14 and 21. Regular open desk sessions (roughly two a month) will also be held during the first half of 2025.  

•    During the week of January 13, you can familiarize yourselves with the Coupa tool with the help of training staff in a computer room.

•    To guide you through the rollout of Coupa, we will be providing several aids including videos and an internet page with reference documents.

Finally, the project team has created an email address, available from January 20, where you can send any questions: Coupa@pasteur.fr