Focus on best practices for archiving

All the documents that you produce or receive in the course of your work at the Institut Pasteur, regardless of when they were produced or the medium used to produce them, serve as proof of your work and provide a trace of your activities. These records and/or historical accounts belong to the Institut Pasteur, which has a duty to manage them and prevent them from being lost. But this is only possible through the adoption and application of best practices for archiving.

 

The management team has observed a significant lack of rigor in the archive deposits made by Institut Pasteur entities over the past few years (inappropriate content, lack of sorting, unusable descriptions) and is keen to review the archiving process. The Archives Department has established a new simplified procedure for research entities and can offer individual support to help you with this process.

 

Archives are a shared resource, and that means everyone has a part to play in managing them!

 

• What is archiving?

Archiving is the effective management and organization of information on any medium over time, to make sure it remains accessible in the long term.

 

• What is the point of archiving?

Archiving enables you to find and reuse information easily, to use it as proof and to justify your rights, meet legal requirements, keep a trace of your activities and preserve the memory of the Institut Pasteur.

 

• What is the best way to archive documents?

• By applying best practices for filing documents as soon as they are created.

• By making regular deposits with the Archives Department when documents are no longer used on a daily basis but should be kept for legal reasons.

 

And most importantly: before you embark on a clear-out of your documents and start filling cardboard boxes, please contact: archives@pasteur.fr