Annual campaign: "Refund of transport costs"

The annual campaign for the refund of transport costs was launched on Tuesday March 5 and will continue until Tuesday April 2. It will take place online via the FAQ and HR Forms platform.

You must indicate your choice of transport options.

As provided in the French Labor Code, employees who use public transport to travel to their place of work are entitled to a partial refund of transport costs by their employer. This is the case at the Institut Pasteur, which covers 75% of the costs of employees' transport passes or season tickets.

Regarding the sustainable mobility payment (introduced at the Institut Pasteur in 2022): any employees using a personal bicycle or scooter (traditional or electric) to travel from home to work can opt for this scheme, which may not be combined with the public transport refund.

In accordance with the requirements of the French Social Security Contribution Collection Office (URSSAF), the HR Department must update the information used as a basis for the public transport refund and sustainable mobility payment for all staff concerned by the schemes.

All staff and interns who wish to claim a refund must indicate their choice to the Payroll Department via the signed statement (click here) and send the corresponding supporting documents.

 

We are running an annual campaign from March 5 to April 2.
 

In practice
People who use public transport or a "sustainable mobility" means of transport to travel between their home and workplace (the campuses at Rue du Docteur Roux or Rue de Charenton for the Hearing Institute) must opt for either
 

• a refund of the cost of their transport pass or season ticket (option 1)

• the sustainable mobility payment (option 2)

The two options may not be combined (see the agreement reached following the 2022 mandatory annual negotiations).

 

 

 

How to submit your signed statement and supporting documents online

 

 

• Complete the form on the HR platform and choose one of the two options:

•    Option 1: public transport pass or season ticket

•    Option 2: sustainable mobility payment

• If you choose option 1, you will have to attach supporting documents for your transport pass/season ticket, as follows:
     
- Annual or monthly Greater Paris Navigo pass: proof of purchase of your Navigo pass once a year during the campaign for the submission of documents.
    
- Pass outside Greater Paris or weekly Navigo pass: proof of purchase once a month before the 10th of the month.  

You must register your choice of options and submit the related supporting documents via the HR platform by April 2, 2024.
 
 

Who is eligible

 

 

The partial refund of public transport costs and sustainable mobility payment apply to all staff who have an employment contract with the Institut Pasteur (this may be a permanent, fixed-term, work-study or dual-education contract), as well as interns, with no minimum service requirement.

 

 

Calendar

 

 

• If you choose option 1: public transport costs continue to be refunded in the same way, on a monthly basis (as long as you have submitted your signed statement and supporting document(s) to the Payroll Department). Since January 1, 2024, the amount refunded has increased to 75%* of costs.  

• If you choose option 2: the sustainable mobility payment will be paid in monthly installments of €21 (a total of €252 per year).
 

Pour toute information complémentaire

 

 

See the ePasteur pages

about the annual transport campaign   

about the partial refund of public transport costs

about the sustainable mobility payment

see the FAQ on the HR platform

*In connection with the disability policy, the Institut Pasteur now covers 100% of the cost of public transport passes for Institut Pasteur employees who are beneficiaries of the obligation to employ disabled workers (BOETH).