Paris 2024 Olympic Games: steps to help ensure business continuity

With the Paris 2024 Olympic Games almost upon us (T-70 days) and the prospect of very high visitor numbers affecting travel in Greater and Inner Paris, the Institut Pasteur management team has devised a raft measures whose purpose is to: help employees get to work; support units with working arrangements; and guide any adjustments to working hours during the Olympics.

 

These special measures seek to ensure business continuity at the Institut Pasteur (research, logistics, security, food service, etc.). They shall apply throughout the fortnight of the Olympic Games, from July 26 to August 11, and are aimed at Institut Pasteur staff experiencing difficulties getting to campus. The unit heads will be responsible for their implementation.
 
In terms of general measures, each unit is urged to:

•    Plan periods of essential attendance and leave for each member, as usual, to ensure that arrangements meet operational requirements.
 
•    Facilitate a hybrid format for working meetings.
 
•    Where possible, avoid overburdening research support teams, such as the animal facility and culture media preparation department, during the fortnight of the games.

A number of special measures regarding the organization of working hours are proposed to allow for anticipated issues in terms of overloaded public transport networks and traffic restrictions for vehicles. Unit heads shall also be responsible for implementing these measures:
 
•    For employees whose roles are eligible for home working: special arrangements for home working will be put in place, enabling them to work up to 4 days from home per week (to be entered in the HR portal as ‘télétravail exceptionnel’ (home working under special circumstances)), subject to approval from their line managers.
 
•    If necessary, employees will also be able to work half-days from home, and thus e.g. come into work in the morning and work from home in the afternoon (to be entered in the HR portal as ‘télétravail exceptionnel’ (home working under special circumstances).
 
•    Campus opening hours will be extended to allow access between 6am and 9pm, enabling staff to arrive and leave at times outside their usual working hours (exemption from the tailored flexitime framework). This adjustment shall apply both to the campus on rue du Docteur Roux and the Hearing Institute on rue de Charenton.
 
•    The campus on rue du Docteur Roux will be accessible by vehicles from 6am (provided they are registered in the Easy welcome parking app) via the entrances at 25 and 28 rue du Docteur Roux.
 
•    In these exceptional circumstances, allowances will be made in relation to arrival and departure times.

As regards security, the highest Vigipirate alert level, 'imminent risk of attack', will continue to apply for the Institut Pasteur throughout the Paris 2024 Olympic Games. Consequently, until further notice, the entrances at 23, 25 and 28 rue du Docteur Roux should still be used to access the campus. Similarly, the entrance at 63 rue de Charenton should be used to access the Hearing Institute.

Use of non-motorized transport is encouraged. Parking spaces for bicycles and scooters shall, of course, remain available.

Once the Olympics are over, the management reserves the right to adapt the above measures for the period of the Paralympic Games due to take place between August 28 and September 8, 2024. A further memo will be circulated among staff at this time.

 
 

To support you during the Paris 2024 Olympics:
 

• You will soon be able to access a dedicated space via the ePasteur intranet homepage, providing details of measures and news related to the Paris 2024 Olympic Games.

 

• Several websites and apps are available to help you plan your travel:

 
• ”Anticiper les Jeux" (in French): a website helping Greater Paris residents to plan their everyday travel during the Olympics. This space includes an interactive map to help users plan ahead. It provides live updates of any anticipated travel disruptions affecting specific areas, roads, metro/tram/Transilien/RER lines, and metro or railway stations across the Greater Paris region. You can also get personalized alerts for your own specific itinerary.
 
* Ile-de-France Mobilités has recently developed the ‘Transport Public Paris 2024' app (available to download from App Store for Apple devices or Google Store for Android devices). This app is designed to guide visitors and spectators of the Olympic Games and Paralympics to event sites and also help them get around the Greater Paris region. It provides live updates of any disruptions and the best routes for getting to Olympic sites. This resource can be used to avoid busy public transport routes.

 

•  The Olympic Games in the 15th arrondissement

The town hall of the 15th arrondissement provides regular updates on the Olympics and interactive tools helping people to plan their travel. It also holds public consultations to inform residents of any meetings and events held to prepare the 15th arrondissement for the Olympic Games. To find out more, click here (in French).