Paperless payroll – Electronic data vault

As part of ongoing efforts to digitize its processes and pursue an environmentally friendly strategy that embraces technological developments, the Human Resources Department, working closely with the Information Systems Department, is switching to a paperless payroll system from May 2019.

Payslips will now be sent directly to each employee's secure personal space, the MyPeopleDoc electronic data vault, hosted by the French Caisse des Dépôts et Consignations (Deposits and Consignments Fund).

Employees who wish to continue receiving paper payslips through the post have been able to opt to do so via their HR Portal since April 15, 2019. The Payroll Department will be holding drop-in sessions to offer guidance to employees with no computer access on May 13, 2019, from 9am to 12 noon.

Benefits of paperless payroll:

• You can store your payslips and access them easily at any time, in complete confidentiality and with no risk of them getting lost, in your secure electronic data vault.

• The payslips of every employee are stored as PDFs, which have full legal and probative value, for a guaranteed period of 50 years, even if the employee leaves the Institut Pasteur.

• For the Institut Pasteur, this paperless system will result in a simplified, more secure payslip distribution process with a smaller environmental footprint.

What happens next:

Practical information about the personal data vault will be sent to each entity in May 2019.