Annual campaign: “Refund of transport costs”

The annual campaign for the refund of transport costs was launched on Tuesday March 4 and will continue until Tuesday April 1, online via the HR platform (FAQ and HR Forms).

You must indicate your choice of transport options.

As provided in the French Labor Code, employees who use public transport to travel to their place of work are entitled to a partial refund of transport costs by their employer.

This is the case at the Institut Pasteur, which covers 75% of the costs of employees' transport passes or season tickets. (up from 50% until 2023).

Regarding the sustainable mobility payment (introduced at the Institut Pasteur in 2022): any employees using a personal bicycle or scooter (traditional or electric) to travel from home to work can opt for this scheme, which may not be combined with the public transport refund.

In accordance with the requirements of the French Social Security Contribution Collection Office (URSSAF), the HR Department must update the information used as a basis for the public transport refund and sustainable mobility payment for all staff concerned by the schemes.

All staff and interns who wish to claim a refund must indicate their choice to the Payroll Department via the signed statement (click here) and send the corresponding supporting documents.

This initiative is part of an annual campaign that runs from March 4 to April 1 inclusive.

 

In practice

People who use public transport or a "sustainable mobility" means of transport to travel between their home and workplace (the campuses at Rue du Docteur Roux or Rue de Charenton for the Hearing Institute) must opt for either:
• a refund of the cost of their public transport pass or season ticket (option 1)
• the "sustainable mobility" payment (option 2)

The options may not be combined.

 

How to submit your signed statement and supporting documents online

 

• Complete the form on the HR platform and choose one of the two options:
Option 1: public transport pass
Option 2: sustainable mobility payment

• If you choose option 1, you will have to attach supporting documents for your transport pass/season ticket, as follows:
- Annual or monthly Greater Paris Navigo pass: provide proof of purchase of your Navigo pass once a year during the campaign for the submission of documents.
- Pass outside Greater Paris or weekly Navigo pass: provide proof of purchase once a month before the 10th of the month.

You must register your choice of options and submit the related supporting documents via the HR platform by April 1, 2025.

 
People concerned

 

The partial refund of public transport costs and sustainable mobility payment apply to all staff who have an employment contract with the Institut Pasteur (this may be a permanent, fixed-term, work-study or dual-education contract), as well as interns, with no minimum service requirement.

 
Calendar

 

• If you choose option 1: public transport costs continue to be refunded in the same way, on a monthly basis (as long as you have submitted your signed statement and supporting document(s) to the Payroll Department). Since 2024, the amount refunded has increased to 75%* of costs.

• If you choose option 2: the sustainable mobility payment will be paid in monthly installments of €21 (a total of €252 per year).

No retroactive refunds dating back more than two months will be accepted

 

To find out more

consult the dedicated ePasteur pages:

about the annual transport campaign

about the partial refund of public transport costs

about the sustainable mobility payment

see the FAQ on the HR platform

download the information brochure

*In connection with the disability policy, the Institut Pasteur now covers 100% of the cost of public transport passes for Institut Pasteur employees who are beneficiaries of the obligation to employ disabled workers (BOETH).